Tips on Maintaining Corporate Offices

Posted by Phineas Gray on December, 2014

All businesses, both big and small, will need to deal with a wide range of tasks on a daily basis. These tasks may include marketing, taxes, strategic planning and human resources, among many other things. In addition to having a registered office, professional activities should be conducted inside corporate offices. All departments within the business environment can operate with no problems when a corporate office is maintained properly. If you’re not quite sure where to begin, look after your building with the following tips.

Keeping Company Records Safe

Never ignore the legal aspects associated with business, because this could get you in a lot of trouble.  When running a company it will be your responsibility to keep company records safe within the corporate office. Financial and accounting records should be kept up-to-date, and you should also maintain details of shareholder information, transactions when company shares are purchased, and director meeting records. Ideally, these records should be kept in a different location but if your corporate office boasts the right amenities, they can be kept inside the registered office space.

Holding an Annual Meeting

An annual general meeting, otherwise known as an AGM, will help you keep things under control when maintaining corporate offices. Usually, these meetings will be required by the law, therefore it’s important that you get in touch with shareholders once a year.  The Board of Directors will also meet up at this time to review the company’s progress over a certain period of time. A get-together of this kind provides all staff members with the opportunity to progress and focus on business restrictions that require attention. Corporate office spaces can be leased for a length of time that suits you, enabling you to hold the annual meeting within the four walls of your organisation.

Security Interests

Any hire purchases, leases or office space hire purchases must be discussed so that everyone working for the company can take a close look at the assets. Charges, assignment by way of security, floating charges and fixed charges will be talked about at this time. In order to maintain a good company culture, open and honest feedback is crucial, as is a good balance of social interaction and prompt response to employee needs. This, combined with committed leadership and a focus on security interests, will keep you away from financial and legal predicaments.

No matter what your needs may be, the team at Corporate House can provide you with corporate office rental to suit your requirements. Want to learn more or make an enquiry? If so, call 1300 968 763.

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